Exhibitor/Sponsor Portal
Dear Partners –
MDS is grateful for your support of the International Congress of Parkinson’s Disease and Movement Disorders®. Please review this information related to sponsorships and exhibits, including important deadlines. The information included here will be updated as needed, and additional links and documents will be added as well as noted in regular communications sent via email to the primary contacts you've listed.
We expect that there will be specific questions that may not be covered by the information available here, and we encourage you to contact us with those questions. Your support is critical to making the International Congress a success, and we look forward to working with you.
Please feel free to reach out with any questions:
Brett Kell
Director of Business Development
bkell@movementdisorders.org
2026 Deadlines
The commitment deadline for support of the International Congress is July 31, 2026*
Observation of the deadlines guarantees the best possible service. To ensure a successful participation at the MDS International Congress, we will not be able to deviate from these deadlines. These are only deadlines for MDS. Additional show information and decorator deadlines will be outlined in the Exhibitor Manual Kit and Sponsored Sessions Manuals.
- At time of commitment - Company logo, URL, and primary contact info due via the reservation form
- June 5, 2026 - Preliminary Program ads due
- June 26, 2026 - CTS/Innovation Showcase session title, brief description, and speaker names due
- August 5, 2026 - Final Program ads due
- TBA - Charging Station and Charging Lounge materials due to MDS for approval
- August 5, 2026 - Congress-at-a-Glance ads due
- TBA - Exhibitor custom build renderings/drawings due
- August 5, 2026 - Congress Mobile App sponsor content due
- August 19, 2026 - Pre-Congress eNewsletter sponsor content due
- August 19, 2026 - Daily Congress eNewsletter sponsor content due
- TBA - MDS Info Wall Ads due
- August 5, 2026 - Final Program ads with add-on video enhancement & URL due
- October 4, 2026 - Data Processing Agreement due (for sponsors who want to receive the registrant opt-in list)
*Some deliverables have earlier committment deadlines due to the nature of their release schedule.
Ads
Checklist
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Submitting Ads
Please include Company Name and Deliverable Name in the file title.
Please make sure to specify which assets you are submitting and any relevant info. (ex. Daily Congress Asset 1 named ABCD is for October 5; Asset 2 named EFGH is for October 6).
Ad Specs and Guidelines
Program Ads
Preliminary Program Ads due June 5, 2026
Final Program Ads due August 5, 2026
The Preliminary Program will be available as a digital PDF flipbook on the Congress website.
The Final Program will be printed for onsite use as well as available as an interactive PDF flipbook on the Congress website, making for a more engaging navigation experience through hyperlinked sponsor ads.
Program ad specs
All advertisements must be provided in an electronic file format. The Final Program will be letter size (8.5” x 11”).
Formatting
- Please submit a high-resolution CMYK PDF.
- Include all fonts used in all pages, illustrations, images, logos and artwork. Supply all images separately with original support files and link to document; do not embed files without support supplied
- All images should be in CMYK mode
- Four-color process: Minimum resolution is 300 dpi at 100%
- Bleeds:
- Build pages to trim size and extend bleed beyond page edge, allowing a bleed of 0.125” on all sides of the final trim size
- Background photos and graphics can bleed, but it is recommended to keep type at least 0.5” from the trim edge
- Include bleed and cropmarks if submitting a Full-page ad
- Two-page spread: Supply as two individual page documents
- All Illustrator files must be converted to outlines
Sizes
Printed page size, in inches (centimeters):
Standard 8.5” w x 11” h (21.59 cm w x 27.94 cm h)
Required ad sizes, in inches (centimeters):
Full page: 7.5” w x 10” h (19.05 cm w x 25.4 cm h)
Full page bleed: 8.75” w x 11.25” h (22.86 cm w x 29.21 cm h)
Half page horizontal, no bleed: 7.125” w x 4.5” h (18.42 cm w x 10.80 cm h)
Quarter page, no bleed: 3.5” w x 4.5 ” h (8.89 cm w x 10.80 cm h)
Program Ads with Video
Due August 5, 2026
If you have purchased the enhanced video add-on, you will need to provide a second version of your ad for the highly viewed interactive PDF.
Video program ad specs
Embedded Videos
- Videos can be embedded onto pages within the program.
- Videos must be submitted as either a YouTube or Vimeo video link.
- MDS will not upload these videos, so videos must be uploaded by the submitting company and link to the video provided to MDS.
- Videos can either be Inline or PopUp (the video can be a static part of the page, or it can open up a pop-up window). A preview image will be auto-generated (only Popup videos can deselect the preview image)
- We can start the video at certain portions of a video if desired (ie. 10 seconds into the video if there is an intro screen)
- Program ads must identify the location the video should be added to, if not integrated into the static ad image.
URLs - URL addresses can be added in. Additionally, we can create the link to return to a specific page within the program if desired.
eNewsletter Banner Ads
Pre-Congress ads due August 19, 2026
Daily ads due August 19, 2026
eNewsletter banner ads are placed within daily event update emails, which relay important details in advance of and throughout the meeting — making them a primary source of day-to-day information for onsite delegates.
eNewsletter Banner Ad Specs
- 385 px wide x 125 px high
- PNG or JPG file type
- Maximum File Size: 1 MB
- You may provide one URL link per ad submission. Include your selected URL when you submit your ad.
App Ads
Due August 5, 2026
A clickable, single-day banner ad will appear in the mobile app to promote your company.
Mobile App Ad Specs
A clickable, single-day banner ad will appear in the mobile app to promote your company or organization’s brand, product, service, sponsored session, virtual exhibit or other initiative.
- 960 px wide x 225 px high
- PNG or JPEG file type
- Maximum file size: 1 MB
- You may provide one URL link per ad submission. Include your selected URL when you submit your ad
Info Wall Ads
Deadline TBA
Feature your ads on a central, high-traffic will displaying key information about the International Congress.
Info Wall Advertisement Specs
The Info Wall will be one large rotating LED screen in a central, high-traffic location. Display information about the International Congress, including schedule highlights, event details, and more. You can promote a sponsored session, exhibit, brand, product or service via rotating static advertisements.
Info Wall Ad Specifications Coming Soon
Congress-at-a-Glance Booklet Ad
Due August 5, 2026
This brochure-sized, handheld guide contains key information about the International Congress at a glance.
Congress-at-a-Glance Booklet Ad Specs
This brochure-sized, handheld guide contains key information about the International Congress at a glance, including a schedule, exhibitor listing and map with hours, evening event details, and more. Offered onsite to all International Congress delegates, the booklet will also include full-page sponsor/exhibitor ads, which may be used to call attention to a sponsored session, exhibit, brand, product or service.
Commitment deadline: June 18, 2025.
Deadline to submit ads: July 18, 2025.
Congress-at-a-Glance Booklet (4”x8”) Ad specs:
- High Resolution CMYK PDF file
- Trim Size = 4” x 8”
- Type Area = 3.25” x 7.25”
- Background photos and graphics can bleed, but we recommend to keep all type at least 0.375” from the trim edge
- Bleed Size = 4.125” x 8.125”
- Please add a bleed of 0.125” to add sides of the final trim size
City Map
Due: Date TBA
Provide a branded map of the city to all delegates.
Map Ad Specs
Specs for the City Map will be available soon.
Exhibits
Checklist
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Exhibit Details
Guidelines
Review the MDS Exhibitor Guidelines, including primary contacts, regulations, key exhibitor information, and more.
Guidelines coming soon.
Floor Plans
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Booth Styles
Your organization can opt for a ready-to-decorate standard booth package exhibit booth, or create a custom build.
Specs coming soon.
Booth Selection Process
Exhibitors make their booth location choice beginning in descending Sponsor Level order (i.e. Diamond Sponsors first, then Platinum, then Gold, etc.), factoring in total spend within Sponsor Level as well as commitment date and booth size, if needed.
MDS will reach out to your company's primary contact via email when your booth selection window opens. You will have a 48-hour window (not including weekends and holidays) to indicate your top three (3) location choices before it opens to the next exhibitor. This email will include a link to the floor plan, which will show numbered spaces and the names and locations of any companies that have chosen their location.
Non-profit tables will be assigned based on commitment date.
The floor plan is subject to revision at the discretion of MDS.
Exhibit Tools
Register Booth Staff
You will need to register all personnel who will be working at your exhibit booth during run of show.
In order to pick up group registration onsite, your company must arrange for group registration.
Registration will open soon.
Order Booth Materials and Services
Get materials for your booth.
Opening soon.
Sponsored Sessions
Checklist
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Sponsored Session Details
Session Guidelines
Review the regulations, timelines, contacts, room assignments and more in the Sponsored Session Manual.
Manual coming soon.
Sponsored Session Tools
Submit Details
Sponsored session title due June 26, 2026
Brief Description and speaker name(s) due July 28, 2026
Submit the following information:
- Sponsored session title
- Brief session description
- Speaker name(s)
Meeting Rooms & Ancillary Events
Checklist
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Reserve additional meeting space at the International Congress venue.
Permission is required for all ancilliary events during the International Congress. Complete a separate application for each individual event. Meeting space in the COEX Convention and Exhibition Center or on the Exhibit Hall floor may only be reserved by companies sponsoring the Congress. Non-sponsors must also complete the application, and may to be directed to hotels nearby.
Review the ancilliary meetings policies (coming soon).
The 2026 application will be available soon.
Deadline TBD
Event applications submitted after the deadline will be considered as space allows.
Have Questions?
Brett Kell
Director of Business Development
bkell@movementdisorders.org