Exhibitor/Sponsor Portal

All advertisements must be provided in an electronic file format. The Final Program will be letter size (8.5” x 11”).

Formatting

• Please submit a high-resolution CMYK PDF.
• Include all fonts used in all pages, illustrations, images, logos and artwork. Supply all images separately with original support files and link to document; do not embed files without support supplied
• All images should be in CMYK mode
• Four-color process: Minimum resolution is 300 dpi at 100%
• Bleeds:
  • Build pages to trim size and extend bleed beyond page edge, allowing a bleed of 0.125” on all sides of the final trim size
  • Background photos and graphics can bleed, but it is recommended to keep type at least 0.5” from the trim edge
  • Include bleed and cropmarks if submitting a Full-page ad 
• Two-page spread: Supply as two individual page documents
• All Illustrator files must be converted to outlines

Sizes

Printed page size, in inches (centimeters):
Standard 8.5” w x 11” h (21.59 cm w x 27.94 cm h)

Required ad sizes, in inches (centimeters):
Full page:  7.5” w x 10” h (19.05 cm w x 25.4 cm h)
Full page bleed:  8.75” w x 11.25” h (22.86 cm w x 29.21 cm h)
Half page horizontal, no bleed:  7.125” w x 4.5” h (18.42 cm w x 10.80 cm h)
Quarter page, no bleed:  3.5” w x 4.5 ” h (8.89 cm w x 10.80 cm h)

Embedded Videos

• Videos can be embedded onto pages within the program.
• Videos must be submitted as either a YouTube or Vimeo video link.
  • MDS will not upload these videos, so videos must be uploaded by the submitting company and link to the video provided to MDS.
• Videos can either be Inline or PopUp (the video can be a static part of the page, or it can open up a pop-up window). A preview image will be auto-generated (only Popup videos can deselect the preview image)
• We can start the video at certain portions of a video if desired (ie. 10 seconds into the video if there is an intro screen)
• Program ads must identify the location the video should be added to, if not integrated into the static ad image.

URLs - URL addresses can be added in. Additionally, we can create the link to return to a specific page within the program if desired. 
 

• 385 px wide x 125 px high
• PNG or JPG file type
• Maximum File Size: 1 MB
• You may provide one URL link per ad submission. Include your selected URL when you submit your ad.

A clickable, single-day banner ad will appear in the mobile app to promote your company or organization’s brand, product, service, sponsored session, virtual exhibit or other initiative.   

• 960 px wide x 225 px high
• PNG or JPEG file type
• Maximum file size: 1 MB
• You may provide one URL link per ad submission. Include your selected URL when you submit your ad

The Info Wall will feature multiple large television screens in a central, high-traffic location, display information about the International Congress, including schedule highlights, event details, and more. You can promote a sponsored session, exhibit, brand, product or service via rotating static advertisements.

2025 Info Wall specifications coming soon

This brochure-sized, handheld guide contains key information about the International Congress at a glance, including a schedule, exhibitor listing and map with hours, evening event details, and more. Offered onsite to all International Congress delegates, the booklet will also include full-page sponsor/exhibitor ads, which may be used to call attention to a sponsored session, exhibit, brand, product or service.

Commitment deadline: June 18, 2025.
Deadline to submit ads: July 18, 2025.

Congress-at-a-Glance Booklet (4”x8”) Ad specs: 

• High Resolution CMYK PDF file  
• Trim Size = 4” x 8”  
• Type Area = 3.25” x 7.25”  
• Background photos and graphics can bleed, but we recommend to keep all type at least 0.375” from the trim edge  
• Bleed Size = 4.125” x 8.125”  
• Please add a bleed of 0.125” to add sides of the final trim size  

Specs for the City Map will be available soon.

Invite International Congress delegates to your exhibit or sponsored session, or build brand awareness by having a printed piece delivered to delegate hotel room doors at an International Congress hotel. Collateral must be approved by MDS prior to printing. One drop will be made daily and will include pieces from up to four companies per day.

Sponsors are responsible for printing and shipping inserts to the venue in Philadelphia.

Door Drop Ad Specifications

• Single piece only (this can be a postcards, single sheet, booklet, brochure, etc.)
• Format, content, and layout are up to the sponsor
• Maximum dimensions: 8 ½ x 11 inches; no more than ten sheets/pages; double-sided printing allowed
• Quantity: 900

Approval requred before printing. Digital proof (PDF or photo) must be submitted via Submission Form and approved by MDS prior to printing. Once MDS has approved the submission, companies may move forward with printing.

Printing/Shipping is the responsibility of the company, and materials must be delivered onsite in Philadelphia, PA, USA by Monday, September 23, 2024.